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22 · JUNE · 2022

Vacancy: Assistant Administrator for Academic Office and Admissions Office - CLOSED

⬇️  Download the PDF announcement

The Institut Barcelona d'Estudis Internacionals (IBEI) is looking for a full-time candidate to fill the position of Assistant Administrator for the departments of Academic Office and Admissions Office.

Tasks to perform:

  • Act as support for the Academic Office and the Admissions Office
  • Mainly focus on supporting students and teachers for the Academic Office, in person and online
  • Respond and manage emailed queries from students and professors to the Academic Office
  • Act as support for all issues related to teaching quality and the accreditation of IBEI’s official master’s programmes
  • Support the Admissions Office in management of the admissions process and also supporting students who participate in international exchange and mobility programmes (e.g. Erasmus Mundus, Erasmus+, bilateral) through email and in person

Profile of candidate:

  • Person with previous experience in university management, dealing with students and professors
  • A high level of English and Spanish language proficiency is required
  • International experience will be valued


  • University level qualifications
  • Experience in an Admissions department and/or Academic Office of an international academic institution
  • Excellent command of both English and Spanish languages
  • International experience/stay abroad experience
  • Ability to work with different software applications
  • Good knowledge of Microsoft Office package


  • Dynamism, flexibility and rapid adaption to the role
  • Energetic and motivated personality

Applications must be submitted by July 6, 2022 (2.00 p.m. Barcelona time)

Interested candidates must send their CV and a cover letter to ibei@ibei.org

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