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26 · JUNE · 2024

Vacancy | Head of the Research Office

⬇️  Download the PDF announcement

The Institut Barcelona d’Estudis Internacionals (IBEI) invites applications for the position of Head of the Research Office. Under the coordination of the IBEI Director, the research academic coordinator and the general manager, the selected candidate will carry out the following responsibilities and duties:

  1. Project Management:
  • Coordinating and overseeing research projects from inception to completion.
  • Ensuring projects stay on schedule and within budget.
  • Monitoring progress and addressing any issues that arise.
  1. Funding and Grant Management:
  • Identifying funding opportunities and assisting researchers in securing grants.
  • Managing grant applications, ensuring compliance with funding agency requirements.
  • Overseeing financial aspects of research projects, including budgeting and reporting.
  1. Compliance, Ethics and Risk Management:
  • Ensuring research activities comply with institutional, governmental, and ethical guidelines.
  • Overseeing the preparation and submission of necessary regulatory documents.
  • Conducting training and education on compliance and ethical standards.
  • Identifying and mitigating potential risks associated with research activities.
  • Developing and implementing risk management plans and protocols.
  1. Reporting and Documentation:
  • Preparing and submitting progress reports to funding agencies and institutional leadership.
  • Maintaining comprehensive records of research activities, outcomes, and publications.
  1. Strategic Planning:
  • Contributing to the development and implementation of the institution’s research strategy.
  • Identifying emerging research trends and advising on strategic priorities.
  1. Resource Allocation:
  • Managing the allocation of resources, including, equipment, and personnel.
  • Coordinating with other departments to ensure optimal use of resources.
  1. Support Services:
  • Providing administrative support to researchers, such as handling logistics and procurement.
  • Assisting with the preparation and submission of research papers and reports.

The requirements for this position are the following:

  • Education: University degree.
  • Experience: Minimum 3 years proven experience in project management, including planning, executing, and overseeing projects from start to finish.
  • Technical Skills
    • Proficiency with research management software and tools.
    • Experience with funding and tender portals.
    • Advance user of office software (Microsoft Office package).
  • Language skills: English, Spanish and Catalan


  • Ability to adapt to changing priorities and work in a fast-paced environment.
  • Proactive approach with the ability to take initiative and drive projects forward.

We offer:

  • Full time permanent contract
  • Gross annual salary according to experience and skills
  • Immediate incorporation
  • 37,5 h/week, flexibe working hours
  • Career development
  • Become a member of a center that is constantly growing, environment of excellence in research, and collaboration with leading teams.

🖊️ Applications must be submitted by 16 July, 2024, through the Application Form and should include a Current CV and a Motivation Letter.